Frequently asked questions

Last update: 18 June 2020

Should I cancel business trips?

Professional trips before September 2020 need prior approval by the rectorate. Please send an e-mail to, including the name of the requestee, the purpose of travel, date, country, and institution

What should I do if I am currently planning a trip?

Reservation of flights, trains and hotels for planned professional trips from September 2020 onwards is permitted without prior approval by the rectorate, provided the destination is not subject to travel restrictions and border closures. Bookings can only be made through the travel agency contracted by the University: Travel Pro.

How can I prevent travel?

The University recommends Webex, Skype, or other video-conferencing tools as alternatives to travel. user guide including all instructions to launch Webex can be found on the University’s Service portal.

Do cancelled flights, hotels etc. get reimbursed?

All information regarding reimbursement and quarantine costs can be found in our internal guidelines.