Working life

 

Guidelines

 

Frequently asked questions

Last update: 18 September 2020

Remote work

Where can I find information on working and teaching remotely?

Visit our website remote.uni.lu.

Information and guidance concerning HR topics, such as leave, benefits, recruitment) can be found in the intranet (accessible via VPN). If you are not able to access the intranet please contact hr.fo@uni.lu.

I wish to work remotely. What do I need to do?

Please refer to the guidelines.

The request must be submitted via SAP Fiori > My Leave Requests, selecting the category “Covid19-Remote work” and detailing your country of work.

You are expected to follow and comply with the guidelines on the intranet (accessible via VPN).

I am an extern (e.g. visiting researcher, consultant), an intern or a student. Can I work remotely? How can I declare it?

Externals are allowed to work remotely if agreed upon with the University supervisor and if applicable according to their employer’s terms and conditions. However, they need to comply with the University’s remote work guidelines.

Interns or, students with working contracts, and externals need to send their University supervisor’s approval to absence@uni.lu 

Leave

How can I access SAP Fiori to declare my absences or remote work?

The SAP Fiori portal is available here.

To log in from outside of the University, you need your credentials (login:firstname.lastname; Password:windows password).

Can I still use the COVID-19 related leaves?

Since 15 July 2020, staff can no longer use COVID-19 leave for family reasons nor the COVID-19 special holiday.

Staff members requiring this type of leaves are advised to discuss possible options (i.e. annual holidays, working from home, ...) with their line manager.

Tax

I am a resident of Belgium, what will be the fiscal impact of remote working?

Under normal circumstances, residents from Belgium working in Luxembourg are entitled to work a maximum of 24 days outside Luxembourg while still remaining taxable in Luxembourg. Due to the COVID-19 situation, the tax authorities from both countries have agreed that the 24-day rule does not apply until 31 December 2020. The remote working days are considered as working days performed in Luxembourg and therefore the remuneration for these days remains taxable in Luxembourg. 

I am a French resident, what will be the fiscal impact of remote working?

Under normal circumstances, residents from France working in Luxembourg are entitled to work a maximum of 29 days outside Luxembourg while still remaining taxable in Luxembourg. Due to the COVID-19 situation, the tax authorities from both countries have agreed that the 29-day rule does not apply until 31 December 2020. The remote working days are considered as working days performed in Luxembourg and therefore the remuneration for these days remains taxable in Luxembourg. 

I am a German resident, what will be the fiscal impact of remote working?

Under normal circumstances, residents from Germany working in Luxembourg are entitled to work a maximum of 19 days outside Luxembourg while still remaining taxable in Luxembourg. Due to the COVID-19 situation, the tax authorities from both countries have agreed that the 19-day rule does not apply currently. The remote working days are considered as working days performed in Luxembourg and therefore the remuneration for these days remains taxable in Luxembourg. This agreement is automatically renewed for one month at the end of each month unless one of the competent authorities terminates it. 

Visa

My current residence permit/visa is expiring within the coming months. What should I do?

The Ministry of Foreign and European Affairs has adopted the following temporary measures:

  • For third-country nationals who submitted their declaration of arrival between 1 January and 31 July 2020: the time limit during which they will have to request the issuance of a residence permit has been extended from three to six months.
  • For the residence permits, issued by the Grand Duchy of Luxembourg, that expired after 1 March 2020: the validity period has been extended until 31 August 2020.
  • The stay of third-country nationals holding a short-term visa, and those not subject to a visa requirement and whose duration of stay has exceeded the 90-day period after 1 March 2020: their stay is regularised until 31 July 2020.

Please consult the government website for more information. 

Tools

Which tools should I use when offering video conferences?

For security reasons the University recommends to only use Skype for business or WebEx.

Tutorials for WebEx are available on the Remote Work website.

Support and volunteering

I am a researcher and I would like to contribute to the national COVID-19 task force. What should I do?

Researchers who would like to contribute an idea to the national Covid-19 taskforce can now use the online platform lux-covid19.lu.