When does my graduation take place?

PhD ceremony: Friday, 16 December 2022 from 14.00 to 16.00 (Maison du Savoir)
PhD reception from 16.00 to 18.00 (Maison des Arts et des Étudiants)

Where does my ceremony take place?

All ceremonies take place at the “Grand Auditoire -1”  of the “Maison du Savoir“ (MSA) Building on Belval Campus, located on 2, avenue de l’Université, L-4365 Esch-sur-Alzette.

All receptions take place at the “Maison des Arts et des Étudiants” on Belval Campus. For details, please check the map.

How do I register for my PhD graduation ceremony?

After having received your invitation to your graduation ceremony via email, please proceed to your and your guests guests’ registration via the link provided in the invitation. It is mandatory to register yourself and your guests if you wish to participate.

Registration is open until 30 November but we encourage you to do it as early as possible.

How many guests can I bring?

You can bring up to 3 guests. 

Can I make changes to my registration?

You can update your information up until 30 November by sending an e-mail to phdgraduation@uni.lu indicating what has changed.

I forgot to register, can I attend the ceremony?

Due to organisational reasons, you and your guests will not be able to attend the ceremony if you have not registered until 30 November.

How can I get my diploma if I cannot make it to the ceremony?

Diplomas were/will be either handed out personally (upon appointment with the office of doctoral studies) or sent by mail. For more information please contact: phdstudies@uni.lu

Please note that this procedure also applies to those graduates, who have not yet completed all necessary administrative steps and will therefore not receive a diploma during the ceremony.

How can I get a certified copy of my diploma?

A certified copy can be obtained anywhere at a notary’s office. The University can provide an official document (letter) indicating the dates of the study period. Please contact the Office of doctoral studies (BED) via e-mail in case of further questions.

What can I do if my diploma has a mistake?

Please contact the Office of doctoral studies (BED) via e-mail (phdstudies@uni.lu). We will check your request, and a new diploma will be issued in case of an error. Please note that this can take up to one month.

I lost my diploma. How can I get a new one?

Please contact the Office of doctoral studies (BED) via e-mail (phdstudies@uni.lu). A statement will be issued to you.

How do I get to Belval Campus?

You can find all relevant information regarding your journey on the Belval Campus information page.

As paid parking space is limited, we advise you to use public transportation. Go online to www.mobiliteit.lu for more information and timetables of trains or buses.

Thank you for taking into consideration that heavy traffic during rush hours may delay your arrival.

Where can I find accommodation?

You can find all relevant the information regarding tourist and overnight accommodations at www.visitluxembourg.com

Which solutions are available for attendees with special needs?

Dedicated parking spots as well as handrails are available in front of the “Maison du Savoir” building. The “Grand Auditoire” has dedicated entrances for attendees with special needs.

To better organise your arrival and extend you any required assistance, please inform us as soon as you are registered regarding any special needs via phdgraduation@uni.lu.

We will be happy to welcome and escort you before and after the event.

Is there a dress code?

Your PhD graduation is a meaningful event. Business attire is expected but not mandatory.

Is there a cloakroom?

A manned cloakroom is available at the “Maison du Savoir” Auditoire -1 during your ceremony.

This service is free of charge.

Is there a photographer?

Yes, there will be a professional photographer taking pictures throughout the ceremony.

Terms and conditions: Photographs can be taken for personal use. During the event, the organiser will take pictures and record videos. By attending the graduation ceremony, participants authorise the University of Luxembourg to capture and publish his/her images and videos for communication purposes in relation to the event. The organiser commits to a responsible use of the material. Videos and photos will be used only for communication purposes of the University, which exclude commercial activities.

Can I bring children?

Yes, but we kindly ask you to ensure the children are under the supervision of an accompanying guest.

Age 0-6 years: guest registration is not needed, but the child has no dedicated seat

Age +6: guest registration is mandatory