PhD Graduation Ceremony


The PhD graduation ceremonies 2021 of the University of University of Luxembourg will take place during the Graduation Week on Belval Campus.

The ceremony for the PhD graduation is on

Friday, 17 December 2021 from 14.00 to 16.00 (Maison du Savoir)
with a cocktail from 16.00 to 18.00 (Maison des Arts et des Etudiants)

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If you are one of our PhD graduates, the FAQs below may help you prepare for the special day:

My Ceremony

When does my graduation take place?

PhD ceremony: Friday, 17 December from 14.00 to 16.00 (Maison du Savoir)
PhD cocktail from 16.00 to 18.00 (Maison des Arts et des Etudiants)

We kindly ask all graduates as well as their guests to arrive at least 30 minutes prior to the event. Please consider the heavy traffic. As parking space is limited, we advise you to use public transportation. For more information, visit

Where does my ceremony take place?

All ceremonies take place at the “Grand Auditoire -1”  of the “Maison du Savoir“ (MSA) Building on Belval Campus, located on 2, avenue de l’Université, L-4365 Esch-sur-Alzette.

The cocktail reception takes place at the “Maison des Arts et des Etudiants” on Belval Campus. For details, please check the map.

My Invitation

How do I register for my PhD graduation ceremony?

After having received your invitation to your graduation ceremony via email, please proceed to your and your guests registration via the link provided in the invitation. It is mandatory to register yourself and your guests if you wish to participate.

Registration is open until 10 December but we encourage you to do it as early as possible.

How many guests can I bring?

You can bring up to 4 guests. Please note that you will need to indicate the desired numbers of guest in order to receive guest tickets.

Can I make changes to my registration?

You can update your information up until 10 December by sending an e-mail to indicating what has changed.

I forgot to register, can I attend the ceremony ?

Due to organisational reasons, you and your guests will not be able to attend the ceremony if you have not registered until 10 December.

My Diploma

How can I get my diploma if I cannot make it to the ceremony?

Diplomas were/will be either handed out personally (upon appointment with the office of doctoral studies) or sent by mail. For more information please contact:

How can I get a certified copy of my diploma?

A certified copy can be obtained anywhere at a notary’s office. The University can provide an official document (letter) indicating the dates of the study period. Please contact the Office of doctoral studies (BED) via e-mail in case of further questions.

What can I do if my diploma has a mistake?

Please contact the Office of doctoral studies (BED) via e-mail ( We will check your request, and a new diploma will be issued in case of an error. Please note that this can take up to one month.

I lost my diploma. How can I get a new one?

Please contact the Office of doctoral studies (BED) via e-mail ( . A statement will be issued to you.

My Journey

How do I get to Belval Campus?

You can find all relevant information regarding your journey on the Belval Campus information page.

As paid parking space is limited, we advise you to use public transportation. Go online to for more information and timetables of trains or buses.

Thank you for taking into consideration that heavy traffic during rush hours may delay your arrival.

Where can I find accommodation?

You can find all relevant the information regarding tourist and overnight accommodations at

Which solutions are available for attendees with special needs?

Dedicated parking spots as well as handrails are available in front of the “Maison du Savoir” building. The “Grand Auditoire” has dedicated entrances for attendees with special needs.

To better organise your arrival and extend you any required assistance, please inform us as soon as you are registered regarding any special needs via

We will be happy to welcome and escort you before and after the event.

Is there a dress code?

Your PhD graduation is a meaningful event. Business attire is expected but not mandatory.

Is there a cloakroom?

A manned cloakroom is available at the “Maison du Savoir” Auditoire -1 during your ceremony.

This service is free of charge.

Is there a photographer?

Yes, there will be a professional photographer taking pictures throughout the day.

Terms and conditions: Photographs can be taken for personal use. During the event, the organiser will take pictures and record videos. By attending the graduation ceremony, participants authorise the University of Luxembourg to capture and publish his/her images and videos for communication purposes in relation to the event. The organiser commits to a responsible use of the material. Videos and photos will be used only for communication purposes of the University, which exclude commercial activities.

Pictures can be viewed and purchased online after the ceremony.

Can I bring children?

Yes, but we kindly ask you to ensure children are under the supervision of an accompanying guest.

Age 0-6 years: guest registration is not needed, but child has no dedicated seat

Age +6: guest registration is mandatory and child has a dedicated seat

COVID-19 restrictions & rules

What are the sanitary rules during the Graduation Ceremony ?

Following the new sanitary COVID-19 measures put in place by the Luxembourgish government, the Graduation ceremonies take please under 2G rules, meaning that in order to participate, you and your guests will have to present:

  • COVID-19 vaccination certificate (complete vaccination schedule)
  • A recovery certificate (the recovery certificate is valid between the 11th and 180th day after the date of the positive PCR test result)

The list of authorised vaccines in the Grand Duchy of Luxembourg: BioNTech/ Pfizer / Moderna / AstraZeneca (Vaxzevria) / Johnson&Johnson (Janssen).

If you have been vaccinated with a vaccine not authorised in Luxembourg, unfortunately you cannot attend the event. 

In addition to the 2G, we recommend everybody to keep their masks throughout the whole ceremony. You might however remove your masks when going on stage to pick up your diploma and for the group picture.

More information can be found on the government's website.