Documents

Exceptional rules for re-recognition in 2020/21 (= existing associations from 2019/20):

Due to the COVID-19 situation, the organization of events and, consequently, recruiting in associations was made extremely difficult.

Therefore, some of the association’s board members can exceptionally be alumni of our University from the board 2019/20 (less than 50%). However, the positions of president and vice-president have to be occupied by enrolled students.

This ruling only applies to existing associations from 2019/20. New associations have to be composed entirely of enrolled students.

Application documents

Before undertaking any processes, please contact the Office of Student Life at studentlife@uni.lu.

Guidelines for the application documents

Recognition Form

Part One: General Information

  1. Indicate the official name of your organization and its acronym;
  2. Describe in a few, brief points which are the main objectives and missions of your association. Tip for a new association: try to differentiate yourself from existing organizations by choosing different goals;
  3. Include the number of members of your organization;
  4. Explain in one sentence which criteria you will apply to accept a new member in your organization.
  5. Indicate the date of establishment of your association. If you are creating a new association you can indicate the date on which you filled in the Recognition Form;
  6. Fill in the contact information of 3 main board members (1. president: mandatory; 2. vice-president: mandatory; 3. other member of the executive board). The data needed are the full name, uni.lu email address and cellphone number of every person;
  7. If your organization has its own website, Facebook page or other, please indicate in the link;
  8. Lastly, fill in your RCSL number.

Part Two: Contact Details of the Executive Board

  1. Fill in all the information about the Executive Board (President, Vice-president, Secretary, Treasurer, and others).

Part Three: Activities and Needs for the Semester

  1. Describe your events of the previous semester (for existing associations) and the planned/done events for the current semester.
  2. Your needs should also be detailed so the OSL can try to accommodate them.

Part Four : Attachments

  1. If your organization is applying for the first time, include also the ASBL statutes of your organization.
Demande de financement et convention de subvention 

Part Five : Financial Support

  1. If your A.S.B.L requires financial support from the University, fill the empty fields in "Demande de financement" and "Convention de subvention".
  2. The president of the Association has to sign with his signature, full name and position at the end of the document. All other pages have to contain only president's signature in lower right corner of the document.
  3. The "convention de subvention" should be handed in to the Office of Student Life in two copies.

Very important! The documents have to be sent to studentlife@uni.lu. The deadline to apply for financial support ("demande de financement") is October 15 of a given academic year. To be eligible for financing, the ASBL status should also be approved by the RCSL or the approval should be pending by the date of the submission.

Any Recognition Form that is sent after the deadline will still be considered for recognition throughout the academic year, however, this association will not be eligible for financing.

General important remark on insurance coverage

As students of the University of Luxembourg, you are covered by the civil liability (responsabilité civile) and by the CNS as individuals (since this is a prerequisite for the enrolment at the University).

However, you are not covered when organising an event as an association. In that case, you should take out a civil liability insurance as an A.S.B.L. Upon request, the University can ask for a coverage proposal through its own insurance provider but the costs would then have to be taken over by the association. 

It is not mandatory to take out such an insurance but for your own safety, we recommend you to take out a civil liability insurance if you intend to organise events as a student association.