Documents

Guidelines for the Recognition Form

Before undertaking any processes, please contact the Office of Student Life at studentlife@uni.lu. Then, follow the steps below.

Part One: General Information

  1. Indicate the official name of your organization and it's acronym;
  2. Describe in a few, brief points which are the main objectives and missions of your association. Tip for a new association: try to differentiate yourself from the already existing organizations by choosing different goals;
  3. Number of members;
  4. Explain in one sentence which criteria are needed for a new member to join your organization.
  5. Indicate the date of establishment of your association. If you are creating a new association you can indicate the date on which you filled the Recognition Form out;
  6. Fill in the contact information of 3 main members (1. president: obligatory; 2. vice-president: obligatory; 3. other member of the executive board). The informations needed are the full name, email address and cellphone number of every person;
  7. If your organization has it's own website, Facebook page or other, please indicate in the link;
  8. Lastly, fill in your RCSL number.

Part Two: Contact Details of the Executive Board

  1. Fill in all the information about the Executive Board (President, Vice-president, Secretary, Treasurer, and others).

Part Three: Activities and Needs for the Semester

  1. Describe your events of the previous semester and the planned/done events for the current semester.
  2. Your needs should also be detailed so the OSL can try to accomodate it.

Part Four : Attachments

  1. If your organization is an A.S.B.L. and it is the first recognition demand of the current academic year, include also the statutes of your organization.

Part Five : Financial Support

  1. If your A.S.B.L requires financial support from the University, fill the empty fields in "Demande de financement" and "Convention de subvention".
  2. The president of the Association has to sign with his signature, full name and position at the end of the document. All other pages have to contain only president's signature in lower right corner of the document.
  3. The convention should be given to Office of Student Life in two copies.

Very important! The Recognition Form has to be sent to studentlife@uni.lu by the DUE DATE! Any form that arrives later than the official due date has unfortunately to be dismissed for that semester. All the additional documents are going to be provided to you by Office of Student Life on the reception of the recognition form.

Guidelines for room request on the Belval Campus

Follow the steps detailed in the form.

General important remark on insurance coverage

As students of the University of Luxembourg, you are covered by the civil liability (responsabilité civile) and by the CNS as individuals (since this is a prerequisite for the enrolment at the University).

However, you are not covered when organising an event as an association. In that case, you should take out a civil liability insurance as an A.S.B.L. Upon request, the University can ask for a coverage proposal through its own insurance provider but the costs would then have to be taken over by the association. 

It is not mandatory to take out such an insurance but for your own safety, we recommend you to take out a civil liability insurance if you intend to organise events as a student association.