What is the Welcome Day?

The Welcome Day is a corporate event organised by the University of Luxembourg for its new students in order to celebrate the start of the academic year and offer guidance to new students.

When and where will it take place?

The Welcome Day will take place all over Belval Campus on 16 September 2021 from 09.00 to 16.00.

Here is a map of Belval Campus. Click on it to see it bigger.

Who is invited?

All new students of the University of Luxembourg are invited to all activities, as well as to the lunch.

Your status will be checked at the registration desk. Please bring your student ID (or alternatively an invoice, proof or payment or a letter stating your "conditional admission" at the University).

Can I come accompanied?

No it is not possible to bring any guests to the Welcome Day.

How do I access Belval Campus?

Here is how to get to Belval Campus.

Do I need to register for the event or can I simply come to Belval Campus on 16 September?

It is mandatory that you register in advance (until 9 September) for the Welcome Day and let us know whether you’ll join our free lunch.

What is the Welcome Bag?

This Welcome Bag includes:

  • A fancy uni.lu bag;
  • uni.lu goodies (such as a pen, a notepad, post-it notes, post-cards);
  • Goodies/information brochures from our partners.

This Welcome Bag is offered by the University of Luxembourg to all new students.

Where and when will I receive the Welcome Bag?

The Welcome Bag will be handed out at the lunch area dedicated to your Faculty.

For students who cannot attend the Welcome Day, the Welcome Bag will be available at the stand of Student Services on Monday 20 September at the Maison du Savoir and Wednesday 22 September in the Entrance Hall of Kirchberg Campus. 

Where do I receive food and drink tickets for the lunch?

The food and drink tickets will be handed out to at the registration desks.

What will be the menu for lunch?

A wide variety of dishes and drinks will be available. Vegetarian and vegan options are also available.

Do I need to pay anything during this day?

All services and activities are free of charge!

Photo & video disclaimer

Photographs & videos may be taken for personal use. During the event, the organiser will take pictures and record videos. By registering, guests authorise the University of Luxembourg to record and publish their image in photographic and video format for communications in relation to the event. The organiser undertakes to use this material responsibly, in other words for communications purposes only and not for commercial use.

I need further information.

Please send an email to welcomeday@uni.lu.

COVID-19 restrictions & rules

Will this year’s programme be impacted by the sanitary COVID-19 restrictions?

Yes, particular health and safety measures and procedures will apply during this day.

What are the COVID-19 rules and guidelines at the University?

We ask all participants of the Welcome Day to respect the following general safety rules:

Basic barrier gestures and safety measures

  • Stay at home if you do not feel well or if you show any symptoms of COVID-19.
  • Wash your hands with soap regularly during the day, particularly before and after meals. Disinfect your hands regularly with hydroalcoholic gel provided all over campus.
  • Cough or sneeze into your elbow or into a disposable tissue.
  • Greet without shaking hands.
  • Covering your nose and mouth with a mask, scarf or bandana is mandatory at all times during the event.

Social distancing

  • Keep a distance of at least two (2) metres at all times.
  • You need to sit down for lunch.

What are the sanitary rules during the Welcome Day?

In order to participate, you will have to present a CovidCheck certificate (digital or paper):

  • COVID-19 vaccination certificate (complete vaccination schedule) 
  • Certificate of a valid negative COVID-19 test (Certified PCR test or Certified Antigen test):
  • Certified PCR test performed less than 72 hours beforehand 
  • Certified antigen test performed less than 48 hours beforehand 

No masks have to be worn in the catering areas. For all other areas, wearing a mask and social distancing are mandatory.

Is it possible to do self-tests during the Welcome Day?

Yes, you have the opportunity to obtain a free certified test on Belval Campus during the Welcome Day. Please take into consideration that there might be waiting lines.

Is it possible to get vaccinated during the Welcome Day?

Yes, a "vaccination-bus", provided by the ministry of Health, will be present at Belval campus. You will not need an appointment. The bus will be open from 8.30 to 15.00 at avenue des Hauts-Fourneaux. To get a vaccination here, you will not need an affiliation number with the Luxembourg social security (which you may not have yet). Please make sure to bring your passport or ID card.

What do I do if I am vaccinated with a vaccine that is not authorised in the European Union?

For the Welcome Day, you will be asked to do a self-test on campus.

If you have been vaccinated in the past with a COVID-19 vaccine that is not recognised by the European Medicines Agency, you will have to do a full vaccine schedule again (only mRNA Vaccines, Pfizer or Moderna).

Please bring along your original vaccine certificate to present to the Authorities.

What happens if I am vaccinated with an authorised vaccine outside the European Union?

You will be granted access to the Welcome Day without being asked to do a self-test on campus.

However, you will have to contact the COVID-19 hotline (+352) 247-655 33 in order to be added to the register of the European Union.

What should I do when I start to feel unwell during the Welcome Day?

Please address a safety officer from Dussmann Security. They will inform you on the next steps.

Do I need to wear a mask?

Yes, unless stated otherwise in compliance with the CovidCheck system, you are required to wear a mask for the entire duration of your campus visit. You can take off the mask while seated during your meal at lunch.

Will the University provide me with a mask?

No, each visitor is required to bring their own mask.

Do I need to bring my own hydroalcoholic gel?

Hydroalcoholic gel will be available at the entrance of each University building and at the food locations. You are required to use it before entering any building or before ordering your lunch.

Will the restrooms be accessible and will they be disinfected on a regular basis?

Yes, our staff will disinfect the restrooms regularly during the day with appropriate cleaning products.

Given the social distancing rules, will I be able to visit all services/institutions on Belval Campus and receive all information in one day?

To ensure social distancing, the number of information stands on site had to be reduced. Apart from the few stands on site on the Welcome Day itself, the different services that will not be present that day will be on campus to meet you during a dedicated time slot within the two weeks after the Welcome Day in the Foyer of the Maison du Savoir. 

Promotional and information material of all stands as well as the schedule on when you will be able to meet which service in person can be found on the dedicated page.

How will the University make sure that all safety and sanitary measures are respected during lunch?

At the registration desks, the new students will receive a wristband (depending on the food location). To each colour, one specific lunch location is allocated. You will only be able to get lunch in the area designated to your bracelet colour. Each location has enough seats to ensure that the safety and sanitary rules are respected at all times. The number of seats is limited to 5 people per table and you will need to remain seated during your meal.