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Guidelines for students fleeing the war in Ukraine

Guidelines for students fleeing the war in Ukraine and seeking admission to a study programme at the University of Luxembourg

Following the guidelines of the Ministère de l'Éducation nationale, de l'Enfance et de la Jeunesse (MENJE), the following provisions apply for students displaced by the war in Ukraine and who seek an education opportunity at the University of Luxembourg. 

  1. Students with a Ukrainian university diploma or who have completed a minimum of one year of university studies at a Ukrainian university
    The MENJE may recognise the diploma and the 1 year (or more, if applicable) of study as an equivalence. Students can apply to enrol onto a study programme at the University as per the start of the new academic year 2022/23, using the later deadlines for EU nationals, and using a simplified procedure already in use for refugee students who are in Luxembourg.
    Please note that many of our study programmes are bilingual or trilingual, using two or three of the teaching languages of the University (English, French, and German). The language proficiency that is being required for each study programme is mentioned in the description of the programme.
    Please have a look at our Bachelor and Master study programmes and the language(s) in which the programmes are being taught.
    To start an application for admission in a study programme, please follow the steps in the online application portal at the University.
    Students are encouraged to sign up to intensive language classes at the Institut National des Langues (INL) for a reduced rate.
  2. Students who are in their first year of study in a Bachelor programme at a Ukrainian university
    These students will not have their study year automatically recognised by MENJE. Students must contact the Service de la scolarisation des enfants étrangers (SECAM), and they will be met and enroled onto the Diplôme d'accès aux études supérieures programme (DAES).This programme will strengthen and level-up the required language and subject proficiency that would allow for enrolment in a study programme at the University of Luxembourg.
  3. Pupils in their last year of the Ukrainian secondary school
    Students must contact the Service de la scolarisation des enfants étrangers (SECAM), and they will be enroled in Bridging Classes in one of the International Public Schools in Luxembourg to allow them to graduate and obtain an EU-wide accreditation that would allow for an access to a higher education programme.

IMPORTANT (applicable to categories 1, 2 and 3 above) 

It is imperative that all students (and their family) contact the education authorities at the Guichet Unique prior to starting the procedures of enrolment in an educational programme in Luxembourg.

Ministère de l'Éducation nationale, de l'Enfance et de la Jeunesse (MENEJ)
Service de la scolarisation des enfants étrangers (SECAM)
38, rue Philippe II; L-2340 Luxembourg
Hotline in English: (+352) 247-76570 / Ukrainian: (+352) 247-76976
From Monday to Friday: 8.00 to 12.00 and 13.00 to 17.00.
E-mail: secretariat.secam@men.lu

Children and youth aged 3-19 must have a medical check-up to be allowed to enrol as a student in Luxembourg.

 

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Guidelines for students fleeing the war in Ukraine and seeking to enrol as a guest student (Auditeur Libre) at the University of Luxembourg

Students arriving from Ukraine can apply to enrol as guest students (Auditeurs Libres) at the University of Luxembourg for the upcoming winter semester 2022/2023. The Auditeur Libre can attend classes (including language classes), be on Moodle (our teaching platform), and be part of the student community. As Auditeur Libre they will also have access to support from our Inclusion team (psychological, financial), as well as from our Career Centre.

Students who enrol as Auditeur Libre must register in Luxembourg and be physically on campus.

Guest students cannot get ECTS and do not participate in exams. The period used as guest student at the University of Luxembourg does not lead to an automatic transition into a study programme at the University. Guest students will have to pursue admission and fulfil the necessary requirements for enrolment into a study programme, including the language proficiency requirements.

The guest students cannot benefit from University housing.

To enrol as Auditeur Libre, please write to ukraine@uni.lu and provide the following documents:

  • Applicants must benefit from the temporary protection status delivered by the Luxembourg Immigration Directorate
  • ID card (with photo)
  • ID photo (digital photo of a sufficient quality to allow facial recognition)
  • Proof of enrolment in a Ukrainian university (student card, grade/subject transcript of the current academic year, residence permit mentioning student status, other document).
  • Choice of programme(s) or general area of study at the University of Luxembourg. Please have a look at our Bachelor and Master study programmes and the language(s) in which the programmes are being taught. Also see the programmes taught entirely in English.
  • Language competence in English, French, and German. Please use the European self-assessment grid and provide an assessment of proficiency for understandingspeaking, and writing as per A1, A2, B1, B2, C1, and C2 levels. If available, please provide certificates attesting for language proficiency (e.g. Toefl, IELTS, DELFT, DSH, etc.)
  • Phone number
  • The Luxembourg national insurance number (matricula), if available
  • The Luxembourg residence permit, if available
  • The University of Luxembourg student number, if available

The 50-euro enrolment fee will be waived for students fleeing the war in Ukraine

 

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Framework support measures put in place by the Luxembourg Ministry of Education (MENJE)

  • For students with a Ukraine secondary school diploma and one year (or more) of University studies in Ukraine
    Students can request the recognition of their diploma and qualifications at the MENJE (secretariat.secam@men.lu). They can apply for a place in a Bachelor pogramme at the University. They will also be encouraged to sign up to intensive language classes at the Institut National des Langues for the reduced rate of 10 EUR.
  • Students currently in the first year of a Ukrainian university Bachelor programme
    The student must contact the SECAM, which is the single point of contact for orientation for schooling for incoming displaced pupils from Ukraine (“Service de Scolarisation des Enfants Etrangers”).
    38, rue Philippe II; L-2340 Luxembourg
    English hotline: (+352) 247-76570 / Ukrainian: (+352) 247-76976
    Monday to Friday 8.00 to 12.00 and 13.00 to 17.00
    E-mail: secretariat.secam@men.lu
    More on the SECAM service

    Students will be met and enrolled on the DAES course – Diplôme d’Accès aux Etudes Supérieures. This diploma confers the right to access university courses in Luxembourg. More information on the DAES (in English)
    Students who have a good level of Mathematics and Sciences will be encouraged to do the course with a strong focus on learning French/German, with the objective to reach a B2 level in one of Luxembourg’s school languages by the end of their studies.

  • Students currently in the last year of a Ukrainian secondary school
    Students should contact the SECAM (details please see above). They will be enrolled in Bridging Classes with the objective to obtain an EU-wide accreditation, which is mandatory for access to a university.

IMPORTANT: ALL STUDENTS MUST CONTACT THE GUICHET UNIQUE

It is imperative that all students (and their family) contact the education authorities at the Guichet Unique prior to starting the procedures of enrolment in an educational programme in Luxembourg. 

Ministère de l'Éducation nationale, de l'Enfance et de la Jeunesse (MENEJ) 
Service de la scolarisation des enfants étrangers (SECAM) 
38, rue Philippe II ; L-2340 Luxembourg 
Hotline in English : (+352) 247-76570 / Ukrainian: (+352) 247-76976 
From Monday to Friday : 8.00 to 12.00 and 13.00 to 17.00. 
E-mail: secretariat.secam@men.lu