Eligibility to stand for promotion

Current Assistant and Associate professors: In application of University Law article 25(3), any Assistant Professor or Associate Professor currently employed at the university for at least 60 months – in whichever position, on full-time or part-time, fixed-term or permanent contract – may request to be considered for promotion as part of the competitive promotion process.

Current Research Scientists (Maîtres-Assistants): To request to be considered for promotion within the competitive promotion process, University Law article 25(5) stipulates that a Research Scientist (Maître-Assistant) must meet the following two eligibility requirements:

• At least 60 months of employment at the University– in whichever position, on full-time or part-time, fixed-term or permanent contract; and
• At least 12 months spent at another university or research institution abroad since the completion of his/her doctoral studies.

For the purposes of the latter criteria, all of the following may be considered:

• Contractual work undertaken with (an)other institution(s) on a full or part-time basis; and
• Visiting researcher stays carried out on a non-contractual basis but otherwise recognized and recorded by the host institution(s).

The period of the above activities may be consecutive or cumulated over several periods. Certificates issued by the relevant institution(s) must be submitted at the time of application as proof of fulfilment of these criteria. Ongoing or past teaching missions at other institutions as adjunct lecturer are not eligible for consideration in fulfilment of this eligibility criteria.


Evaluation criteria


The evaluation as part of the competitive promotion process includes two major components: evaluation of the applicant across the assessment areas based on own merits, as well as a ranking among the whole pool of applicants in the given level.

Assessment areas

In accordance with article 24 of the University Law regarding the functions of a professor, the applicant’s performance will be measured along the following areas:
• Research and scholarship, i.e. a record of high-quality and peer-assessed scholarly work;
• Teaching, i.e. a teaching record with commitment to academic and pedagogical excellence. This may include participation in set-up or reorganisation of teaching programmes;
• Knowledge and technology transfer, i.e. a record of activity in technology transfer, public outreach, research collaboration/partnership with industry or public bodies, or other relevant activities;
• Administration and management, i.e. a record of university service and good management practice.
The professorial function of “International, European and national collaboration” will be considered within each of the areas laid out above.

It is in the nature of the position that there is overlap between the different categories and that their weight will be different for different individuals.

For detailed information on evaluation criteria and weighting of assessment areas, please refer to the policy.


After initial scoring across each area of assessment, an overall score outcome is produced. Based on the overall score outcome, the External Evaluation Committee assigns a relative ranking among the applicants for each level.


Applicants are responsible for:

• Gathering all necessary documents and preparing statements and forms in support of his/her application for competitive promotion as laid out in the present policy;
• Providing the names and contact details of eight (8) relevant referees to evaluate their application;
• Submitting documentation within the timelines established;
• Attending meetings, as needed, with the appointed committees in support of his/her request;
• Responding to any requests for supplementary information from the relevant committees; and
• Authorising the sharing of his/her personal data with members of the internal and external committees insofar as necessary for the evaluation of his/her request.