Responsibilities - External Evaluation Committee

Composition

In accordance with article 25(4) of the Law, the committee is composed of at least five (5) members, holding professorships at other universities. The committee is constituted and its chair is appointed by the Rector. In the composition of the committee, best efforts shall be made to ensure gender balance among Committee members; when balance is not feasible, a minimum representation (2 members) of the underrepresented gender is ensured.
Committee members must have demonstrated ability and record in ranking / evaluating across different disciplines.

Responsibilities

As an advisory body to the Rector, the External Evaluation Committee is responsible for:
• Reviewing the documents and evidence submitted by the applicant standing for competitive promotion as well as referee letters and the report of the Internal Promotion Review Committee;
• Interviewing the individual, Dean/Director, and/or Head of Department to which the applicant belongs (as needed) regarding the applicant’s activities and performance across the different professorial functions;
• Requesting and examining any other information it considers relevant to complete the file and ensure consistency in the procedure;
• Assessing each individual applicant’s work using the criteria necessary for promotion to the next level and the band scoring method laid out in the present document;
• Proposing a ranking of the applicants; and
• Delivering a report regarding each applicant’s activities across the different professorial functions at the University of Luxembourg, including any relevant developmental feedback.
Prospective or appointed committee members must take all reasonable steps to identify and report potential conflicts of interest at any point during the course of a competitive promotion process. All members must sign a commitment letter before final appointment.

Chair

The Committee Chair is responsible for general oversight of the good functioning of the committee, including but not limited to:
• Preparing meetings;
• Drafting and circulating meeting minutes for approval;
• Contacting additional referees, as needed;
• Following up on identified conflicts of interest and notifying substitutes accordingly; and
• Ensuring all documentation from the committee is communicated to the Rector.